Stow Elementary School Building Committee
Inaugural Meeting Minutes
September 7, 2007
Town Building
Attending: Ellen Sturgis, Lynn Colletti, Stephen Quinn, Craig Martin, Gary Bernklow, Amy Finkel Hastings. Michael Wood arrived at 8:20am.
Meeting convened at 8:10am. Introductions were made; Linda Hathaway, Town Clerk, arrived to swear in members of the committee. Wood and Martin could not be sworn in at this time as the proper votes by Selectmen have not been taken. This will be corrected at the next meeting.
Colletti asked about the status of finances; Bernklow noted that the SBTF turned back the balance of their account to the Town but that spring Town Meeting voted up to $2.2MM for pre-construction expenses.
Sturgis, acting as facilitator for the meeting, handed out copies of the Charge of the Committee, as well as information currently posted on the Stow website that is critical background information. She will try to get more hard copies of the final SMMA report to those members who do not have it. It was noted that five of the seven members of the ESBC were also members of SBTF.
Wood updated the committee on the recent contact with MSBA (Mass School Building Authority). We had a visit from three representatives on August 23 to both schools: Colletti and Sturgis joined Wood and Director of Facilities Bill Spratt for that tour. This was to confirm the information submitted in the SOIs (statements of interest). The meeting went well; we felt they agreed with our analysis. The next step will bring a technical team out on behalf of MSBA to analyze the physical plant. We’ve also sent a series of letters to MSBA keeping them abreast of our actions. A letter will be sent next week describing the makeup of this committee by skills/background.
The committee had a brief discussion of our work plan. A Request for Proposal (RFP) would be needed to find an architect. Wood suggested we create a workplan going backward from Annual Town Meeting, our target for bringing a construction proposal/request to the town. There are questions about using Construction Manager at Risk as well as Owner’s Project Manager and how this would impact the RFP. We also want to consider pre-engineered (“modular”) construction.
There was a discussion about appointing a chairman/co-chairs or chair/vice-chair. Because the full committee has not been confirmed, we agreed to wait to the next meeting to take a vote on this. Sturgis agreed to serve as interim until then.
Next agenda items will include fundraising update, creating a rough timeline and some discussion about the CM at Risk/OPM roles. The next meeting will be on Monday, September 24 at 7pm at Town Building.
Bernklow moved to adjourn; Quinn seconded. Unanimous. Meeting ended at 9:30am.
Respectfully submitted,
Ellen S. Sturgis
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